Payables Solutions

 

Automated Clearing House (ACH Origination*)

Stonegate Bank provides a means to initiate electronic funds transfers between banks for the purposes of direct deposit of payroll, cash concentration, preauthorized credits and preauthorized debits. Utilizing our online banking system, customers have the ability to create batches, and import NACHA-formatted, fixed width, or delimited files. With our remote deposit payment portal, businesses can manage recurring payments and offer telephone payments (checks by phone) to their customers.

  • Internet-based ACH file origination systems
  • Reduces paper handling
  • Next-day funds availability
  • Less expensive than paper payments or wire transfers
  • Future-dated capability

*ACH origination is subject to bank approval.

 

 

International ACH Transactions (IAT)

On September 18, 2009, an amendment to the NACHA Operating Rules became effective that has the potential to impact most U.S. businesses that send or receive ACH payments.  This amendment requires all payments funded internationally or sent to another country via the ACH Network to be identified as International ACH Transactions using a new Standard Entry Class (SEC) Code – IAT.  The new rule will require that IAT payments include specific data elements defined by the Bank Secrecy Act’s (BSA) “Travel Rule.”

 

What is an IAT?

 

The IAT is a new Standard Entry Class code for ACH payments to identify international transactions.  International transactions are those payments that have been funded internationally or are being sent to another country and a part of the transaction will be processed via the ACH Network.

 

By definition, the IAT is an ACH entry that is part of a payment transaction involving a financial agency’s office that is not located in the territorial jurisdiction of the United States.  Specifically, an office of a financial agency is involved in the payment transaction if it:

  • Holds an account that is credited or debited as part of a payment transaction; or
  • Receives funds directly from a Person or makes payment directly to a Person as part of a payment transaction; or
  • Serves as an intermediary in the settlement of any part of a payment transaction.

 

Why was the IAT developed?

 

The IAT was developed in response to a request from the Office of Foreign Asset Control (OFAC).  In its letters to NACHA, OFAC stated that it thought that the ACH Network is vulnerable to abuse due to the speed and efficiency of the Network.  OFAC understands that there are currently transactions flowing through the Network that are funded by international sources.  These transactions cannot currently be identified within the Network and are formatted as domestic transactions.  OFAC has requested that NACHA modify the NACHA Operating Rules to adequately identify international transactions and have the banks review the international transactions for OFAC compliance.

 

As a Corporate Originator, does OFAC impact me?

 

Yes, U.S. corporations are also required to comply with OFAC obligations, and the penalties for ignoring those obligations can be both criminal and civil and include both jail time and fines ranging from $10,000 to $10,000,000 per occurrence.  If these fines are levied against the financial institution they may be passed back to the corporate originator depending on the specifics of the case and the details of their contract with the financial institution.  The fines are levied by the U.S. government and funds collected are the property of the government, not the financial institution.  Additional information on OFAC obligations and fines can be found at http://www.treas.gov/offices/enforcement/ofac/.

 

How do I determine if the IAT applies to my company?

 

Talk to the Commercial Services department at Stonegate Bank, (877) 641-8500, and review all resources regarding IAT available at the NACHA website https://www.nacha.org/IATIndustryInformation. Locate the IAT Corporate Toolkit section to find FAQs, payment scenarios, checklists, and other helpful information.

 

The following provides some general guidance on how to identify potential IAT scenarios.  If any of these situations apply to your business it is important to contact us as soon as possible.

  • If your company is a subsidiary of a multi-national company or has foreign subsidiaries, there is a strong possibility that the implementation of the IAT will impact your ACH processing.
  • If your company buys or sells to organizations or individuals outside the territorial jurisdiction of the United States you need to talk to us about the impact of the IAT to your company.
  • If your company sends payroll, pension or benefit payments via the ACH Network to individuals that have permanent resident addresses outside the territorial jurisdiction of the United States you may be required to use the IAT to send these payments.

 

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Bill Pay

This FREE service is available to consumers and businesses. Online bill pay gives you the freedom to enjoy life.  Enjoy the convenience, savings, and security, and let us do the work!

  • No need to buy check stock, envelopes or stamps
  • No trips to the Post Office
  • Vendors paid either electronically or by check
  • Schedule recurring payments and never worry about a late payment again
  • Guard against identity theft from lost or stolen checks and bills
  • Account is not charged until payment is cleared
  • Make payments anywhere, anytime, even when you're travelling

Consumer Bill Pay Features

  • eBills
  • Pay-a-Person electronic payments
  • Rush Payments*
  • Gift Payments*
  • Donation Payments*
  • e-Notifications via text message or email

Business Bill Pay Features

  • Multi-user entitlements
  • Pay-a-Person electronic payments
  • Rush Payments*
  • e-Notifications via text message or email
  • Payroll Deposits*
  • Online Invoicing - create and send invoices online, collect online payments from your customers*

*The consumer and business bill pay services are provided at no fee.  Gift and donation payments, rush payments, payroll deposits, and online invoicing will be available for a fee.  Use of the payroll deposits service is subject to approval.

View our demos and be sure to click on "Take a Test Drive" in the upper right hand corner to navigate your options.

                                                   

 

 

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Full Account Reconciliation

Stonegate Bank offers Full Account Reconciliation as either a stand-alone service, or as a complement to Positive Pay. Your company provides a file with the check number, dollar amount, and issue date of each check issued, via an import feature within Online Banking. Stonegate Bank reconciles this issue data to the paid activity and provides reports of both checks issued and paid, and checks issued but outstanding. Reconciliation reports are mailed or emailed securely at the end of each statement period.

 

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Positive Pay

Positive Pay provides enhanced security over a company’s check disbursement process. The company provides a file listing, at a minimum, check number, date, and amount of each check issued. This file is uploaded to the bank using a feature within Online Banking. Checks that do not match are listed on an exception report that is presented as an alert to the Online Banking user. The company may then make a decision in the system to either pay or not pay the item.

  • Eliminates the hassle of filing a police report, closing an account and opening a new account when victimized by fraud
  • Provides enhanced internal controls over physical checks
  • Identifies posting errors as they occur
  • Safeguards accounts from any tampered or counterfeit checks
  • Mapping of various issue file formats available
  • Import issue files or manually key enter checks issued
  • Partners well with Full Account Reconciliation to expedite the month end reconcilement process

 

 

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Wire Transfers – Domestic and International Outgoing

Ideal for same-day transfer of funds between banks, Stonegate Bank’s wire transfer services offer you a choice of origination and notification options. We process numerous domestic and international wire transfers daily – both in US dollar and foreign currencies.

  • Originate wires securely via a faxed letter, email, or online
  • Online origination offers flexible user settings, dollar limits, dual user approval levels, and repetitive wire templates
  • 4:30 pm EST deadline for outgoing domestic wire transfers
  • 2:30 pm EST deadline for outgoing international wire transfers

 

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Zero Balance Accounts (ZBA)

Maximize your company’s cash with zero balance accounts. A ZBA account’s balance is brought to zero each day via an automatic transfer between a master account and a sub account. When used as a disbursement account, the exact dollar amount needed to offset any checks and other debit items presented for payment, and to bring the account balance to zero, is automatically transferred from the master account. When used as a depository account, the collected balance is transferred to the master account. ZBA may also be used for both deposits and disbursements, concurrently.

  • Consolidate balances to maximize overnight investments or reduce outstanding credit balances
  • Reduce overdrafts and eliminate the need to perform manual transfers
  • Each account generates a bank statement with a record of all transfers in and out
  • A target balance other than zero may be used

 

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